Frozen IVF Shipping Process

How to Have Your IVF Succeed in the Cold.

In today’s fertility world, cryogenic shipping is often part of the IVF shipping process. Often times, Intended Parents will start their journey at one clinic and at some point through the process, decide to change clinics.  That’s simple to do if there are no frozen embryos involved.  But with precious “totcicles” on the line, suddenly the transport of those embryos from one location to another becomes something very, very important.

Nowadays, Intended Parents are not only transporting their precious cargo from one domestic clinic to another, they are transporting them internationally.. and that is why Global IVF gets so many requests asking about transport methods and the security, safety and assurance that goes with that.

Shipping can be a complex process and working with a proven partner for transportation is important. Peace of mind comes from knowing your shipments will be delivered safely.





Frozen shipments must be managed to a timeline, typically 10 days.  Did you know that about 35% of shipments experience unplanned delays? An example would be how to handle a shipment stuck in France due to an airline strike.  Make sure your shipping company is prepared to handle unexpected delays.  Ideally they have a logistics management platform that provides clinics and patients with round-the-clock visibility for each shipment.



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Domestic shipping is easier than international shipping.  The shipping time is faster and there are fewer regulations for Intra county shipments. The paperwork needed for transportation is simple, easy to get, and easy to understand.  Most domestic shipments are completed within the working week.



International shipping is more complex. It is important to select a reliable shipping company.  You should know what services the shipping company provides and get it in writing.  The best option is to choose one that is willing and able to clear customs and provide clinic-door to clinic-door transportation.

Documentation is key when shipping internationally. Document requirements can and do change often.  Review current customs requirements before every shipment.  This will help ensure you know all current paperwork requirements. Knowing what customs documentation is needed for the international shipment will help in clearing customs quickly. Success is definitely in the details. For example, have local holidays been checked? It is much easier to handle details before the shipment leaves.

A good place to start with international shipment is to check with the international clinic and make sure they have an Import/Export Certificate (IEC). It is authorization from their government that they are able to send or receive shipments.  If it is not in place the clinic will need to complete the process for obtaining one. Without it customs will not let a shipment leave or enter the country.  A commercial invoice is always needed.  It is the document that tells customs what is being sent.  It will describe contents, disclose amounts and the value of the shipment.

Ideally your shipping company can help you and your clinic navigate customs and the documentation required for international shipments.  They should have a customer service team available 24/7 to ensure shipments are delivered safely.  International shipping of frozen embryos, eggs and sperm is safe and effective as long as you select a reliable shipping partner.

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